Board Meetings 2017-18

School board meetings are typically scheduled for the second Wednesday of each month during the school year, with occasional exceptions due to scheduled school breaks.

The 2017-2018 Public Board Meeting schedule is listed below. All public board meetings start at 7:00 PM and are held at the School Board Office at 494 South Fletcher Road in Gibsons, B.C.

If you wish to make a presentation at a board meeting, please contact Erica Reimer at 604-886-4483 or by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .

2017-2018 Board Meeting Schedule:

Date Strategic Plan Update Agenda Packages Minutes
Sept. 13, 2017 N/A Agenda and Reports Minutes
Oct. 11, 2017 TBA Agenda and Reports Minutes
Nov. 8, 2017 TBA Agenda and Reports Minutes
Dec. 13, 2017 TBA Agenda and Reports Minutes
Jan. 10, 2018 TBA Agenda and Reports Minutes
Feb. 14, 2018 TBA Agenda and Reports Minutes
Mar. 7, 2018* TBA Agenda and Reports Minutes
Apr. 11, 2018 TBA Agenda and Reports Minutes
May 9, 2018 TBA Agenda and Reports Minutes
June 13, 2018 TBA Agenda and Reports Minutes

*Please note, the March meeting is scheduled a week early due to spring break.

Searching for previous meeting minutes? Browse the archives here.


COMMITTEE MEETINGS:

The following committee meetings are open to the public. All meetings are scheduled at the School Board Office located at 494 South Fletcher Road in Gibsons, unless otherwise indicated.

Committee of the Whole

Next Meeting: Tuesday, September 26 from 9:30 am - 11:30 am at the SBO

Agenda:

1) Implementation Plan (Year 3)

2) Select Standing Committee on Finance and Government Services Discussion

3) Trustee Professional Learning Plan

4) Partners in Learning Event Update

5) Communication (standing item)

Meeting schedule, packages and notes are available below:

Date Time Agenda (PDF) Notes (PDF)
Sept. 26, 2017 9:30-11:30 am Agenda and Reports Notes
Oct. 24, 2017 9:30-11:30 am Agenda and Reports Notes
Nov. 28, 2017 9:30-11:30 am Agenda and Reports Notes
Dec. 19, 2017* 9:30-11:30 am Agenda and Reports Notes
Jan. 23, 2018 9:30-11:30 am Agenda and Reports Notes
Feb. 27, 2018 9:30-11:30 am Agenda and Reports Notes
Mar. 13, 2018* 9:30-11:30 am Agenda and Reports Notes
Apr. 24, 2018 9:30-11:30 am Agenda and Reports Notes
May 22, 2018 9:30-11:30 am Agenda and Reports Notes
Jun. 19, 2018* 9:30-11:30 am Agenda and Reports Notes

Committee Chair: Betty Baxter | Appointed Trustees: All

Terms of Reference: The Committee of the Whole shall consider board orientation and evaluation; review the Governance section of board policies and bylaws; strategic planning and public consultation; appeals bylaw review and review school calendar and school growth plans each year. The Committee of the Whole shall act as the Audit committee for the school district. The Committee of the Whole is also the forum where the Board as a whole may discuss emerging issues in the structure and planning of provincial education and educational organizations and authorities, e.g.: BCPSEA, BCSTA or Ministry of Education consultations or initiatives .

*Meeting does not fall on regularly scheduled dates due to scheduling conflicts.

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Operations Standing Committee

Next Meeting: Thursday, September 21 from 12:30-2:00 pm at the SBO

Agenda:

1) Summer Work Review

2) Updated Regulations for Review

a. 3600 School Board Vehicles

b. 3720 School Vans (to be repealed)

c. 3800 Transportation

d. 3950 Vehicles not Owned by School District (renamed to Automotive Training Program)

Meeting schedule, packages and notes are available below:

Date Time Agenda (PDF) Notes (PDF)
Sept. 21, 2017 12:30-2:00 pm Agenda and Reports Notes
Oct. 19, 2017 12:30-2:00 pm Agenda and Reports Notes
Nov. 16, 2017 12:30-2:00 pm Agenda and Reports Notes
Dec. 21, 2017 12:30-2:00 pm Agenda and Reports Notes
Jan. 18, 2018 12:30-2:00 pm Agenda and Reports Notes
Feb. 15, 2018 12:30-2:00 pm Agenda and Reports Notes
Mar. 15, 2018* 12:30-2:00 pm Agenda and Reports Notes
Apr. 26, 2018* 12:30-2:00 pm Agenda and Reports Notes
May 24, 2018* 12:30-2:00 pm Agenda and Reports Notes
Jun. 21, 2018 12:30-2:00 pm Agenda and Reports Notes

Committee Chair: Lori Pratt | Appointed Trustees: Dave Mewhort, Greg Russell

Terms of Reference: The Operations Standing Committee shall discuss, review and make recommendations on governance issues including the annual budget consultation and development; the long-range facilities plan and policies on facility use; personnel; sustainability policies; and transportation services. Local government land-use and planning referrals will be reviewed when community consultation is needed and timeframe for feedback permits.

*Meeting does not fall on regularly scheduled dates due to scheduling conflicts.

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Education Standing Committee

Next Meeting: Wednesday, September 27 from 2:30-4:00 pm at the SBO

Agenda:

1) Strategic Plan 1.g. – Outdoor Education

2) Strategic Plan 2.d. – Parent Communication

3) Grad Exit Survey

4) Untargeted Charitable Donations

5) Curriculum (standing item)

6) Parent Engagement (standing item)

Meeting schedule, packages and notes are available below:

Date Time Agenda (PDF) Notes (PDF)
Sept. 27, 2017 2:30-4:00 pm Agenda and Reports Notes
Oct. 18, 2017* 2:30-4:00 pm Agenda and Reports Notes
Nov. 29, 2017* 2:30-4:00 pm Agenda and Reports Notes
Dec. 20, 2017 2:30-4:00 pm Agenda and Reports Notes
Jan. 24, 2018 2:30-4:00 pm Agenda and Reports Notes
Feb. 28, 2018 2:30-4:00 pm Agenda and Reports Notes
Mar. 15, 2017* 2:30-4:00 pm Agenda and Reports Notes
Apr. 25, 2018 2:30-4:00 pm Agenda and Reports Notes
May 23, 2018 2:30-4:00 pm Agenda and Reports Notes
Jun. 20, 2017* 2:30-4:00 pm Agenda and Reports Notes

Committee Chair: Pammila Ruth | Appointed Trustees: Lori Dixon, Christine Younghusband

Terms of Reference: The Education Committee shall review and consider the governance of education issues including curriculum; programs; education policy; student assessment; and student achievement.

*Meeting does not fall on regularly scheduled dates due to scheduling conflicts.

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Policy Standing Committee

Next Meeting: Tuesday, October 24 from 11:30 am - 1:00 pm at the SBO

Agenda:

1) TBA

Meeting schedule, packages and notes are available below:

Date Time Agenda (PDF) Notes (PDF)
Sept. 26, 2017 11:30-1:00 pm Cancelled -
Oct. 24, 2017 11:30-1:00 pm Agenda and Reports Notes
Nov. 28, 2017 11:30-1:00 pm Agenda and Reports Notes
Dec. 19, 2017* 11:30-1:00 pm Agenda and Reports Notes
Jan. 23, 2018 11:30-1:00 pm Agenda and Reports Notes
Feb. 27, 2018 11:30-1:00 pm Agenda and Reports Notes
Mar. 13, 2018* 11:30-1:00 pm Agenda and Reports Notes
Apr. 24, 2018 11:30-1:00 pm Agenda and Reports Notes
May 22, 2018 11:30-1:00 pm Agenda and Reports Notes
Jun. 19, 2018* 11:30-1:00 pm Agenda and Reports Notes

Committee Chair: Christine Younghusband | Appointed Trustees: All trustees

Terms of Reference: The Policy Standing Committee shall review existing policies and consider amendments or new policies to enhance the effectiveness of Board governance.

*Meeting does not fall on regularly scheduled dates due to scheduling conflicts.

 

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